Cash Flow Projection, Monitoring and Budget Execution

• Ensure timely preparation of a cash flow projection for Zambia office with Country Office Coordinator.
• Review and update cash flow statement and with Country Office Coordinator and Program Managers and Program Administrators.

Payment Processing, Transaction Recording and Documentation

• Coordinate in country financial activities in constant coordination with CIMMYT and IITA Finance functions.
• Scrutinize and support or initiate payment requests and processing ensuring proper support documentation is attached.
• Ensure proper numbering and filling of financial and accounting records.
• Ensure proper recording of financial transactions in corresponding system.
• Generate monthly a record of all transactions entered during the month and ensure errors are corrected in time.
• Verify monthly consolidation and submission of monthly reports to HQ
• Facilitate independent the work of auditors when undergoing an audit and prepare management response to the auditor recommendations, in compliance with donor rules and regulations; ensure follow up of auditor recommendations and
• Support IITA as necessary with timely submission of all direct and indirect tax requirements and ensure VAT recovery with the respective tax authorities.

Payables and Receivables Analysis and Travel Legalizations

• Conduct a monthly review of balances with a view to regularize them.
• Review travel claims/advance and ensure timely submission, and processing of advances and legalizations.
• Analyze, reconcile and follow-up staff personal accounts to ensure compliance with CIMMYT policies.
• Support IITA in preparing statutory returns and ensuring compliance with all statutory requirements.

Project Management Support

• Review project Budgetary information for planning and forecasting, monitor budget execution and prepare monthly updates to the country coordinator.
• Follow up and monitor payments to project partners and proper financial reporting from them, assisting as necessary in preparing their returns and reviewing their expenditure supporting documentation.
• Supporting in preparation of and attending project team meetings while providing back up on project financial matters
• Budget tracking and regular verification of reported Country expenses.

Bank Reconciliations

• With support from IITA, prepare and submit to HQ monthly bank reconciliations and other internal control requirements as dictated by CIMMYT HQ and/or supervisor.

Procurement

• Support procurement effort in compliance with procurement policy and with guidance from the Country Office Coordinator and procurement function at HQ.