Cash Flow Projection, Monitoring and Budget Execution

• Ensure timely preparation of a cash flow projection for Sudan office with Country Office Coordinator.
• Review and update cash flow statement and with Country Office Coordinator and Program Managers and Program Administrators.

Payment Processing, Transaction Recording and Documentation

• Coordinate country financial activities in constant coordination with CIMMYT and Finance functions.
• Scrutinize and support or initiate payment requests and processing ensuring proper support documentation is attached.
• Ensure proper numbering and filling of financial and accounting records.
• Ensure proper recording of financial transactions in corresponding system.
• Generate monthly a record of all transactions entered during the month and ensure errors are corrected in time.
• Verify monthly consolidation and submission of monthly reports to HQ
• Facilitate independent the work of auditors when undergoing an audit and prepare management response to the auditor recommendations, in compliance with donor rules and regulations; ensure follow up of auditor recommendations and
• Support hosting organization as necessary with timely submission of all direct and indirect tax requirements and ensure VAT recovery with the respective tax authorities.

Payables and Receivables Analysis and Travel Legalizations

• Conduct a monthly review of balances with a view to regularize them.
• Review travel claims/advance and ensure timely submission, and processing of advances and legalizations.
• Analyze, reconcile and follow-up staff personal accounts to ensure compliance with CIMMYT policies.
• Preparation of statutory returns and ensuring compliance with all statutory requirements.

Project Management Support

• Review project Budgetary information for planning and forecasting, monitor budget execution and prepare monthly updates to the country coordinator.
• Follow up and monitor payments to project partners and proper financial reporting from them, assisting as necessary in preparing their returns and reviewing their expenditure supporting documentation.
• Supporting in preparation of and attending project team meetings while providing back up on project financial matters
• Budget tracking and regular verification of reported Country expenses

Bank Reconciliations

• Prepare and submit to HQ monthly bank reconciliations and other internal control requirements as dictated by CIMMYT HQ and/or supervisor.

Procurement

• Support procurement effort in compliance with procurement policy and with guidance from the Country Office Coordinator and procurement function at HQ.